BIRTH REGISTRATION / CORRECTIONS

LEGAL PRACTICE IN THE PROBATE COURT

Legal practice in the Probate Court is restricted by law to attorneys who are licensed by the Supreme Court of Ohio. If an individual wishes to handle his or her own case, he or she may do so; however, they may not represent others. Due to the complexity of the law and the desire to avoid costly errors, most individuals who have filings before the Court are represented by an attorney. Deputy clerks are prevented by law from practicing law and, therefore, are not permitted to give advice.

BIRTH RECORDS

Prior to 1867, there are no birth records at Probate Court for Sandusky County.

Obtaining Copies of Birth Certificates

Birth records for December 21, 1908 and after are at the Sandusky County Board of Health located at 2000 Countryside Drive, Fremont, OH 43420, (419) 334-6377. The link to their website is www.alwayschoosehealth.com/certificates.

Probate Court holds the birth records for 1867 to December 20, 1908. If you would like a certified copy of a birth records contact the Court (419-334-6211 OR probateinfo@co.sandusky.oh.us). SEARCH HERE for the cost of a certified copy of a birth record.

You can search the Court’s Case Management System (CMS) for unofficial birth records here. You can print off the records at no cost to you.

Requirements for Unrecorded and Corrected Birth Certificates

Ohio law provides that whoever claims to have been born in this State, and whose registration of birth was not recorded, or has been lost or destroyed, or has not been properly and accurately recorded, may file an application to register or correct their birth record as follows:

Procedure for Delayed Registrations of Births

Procedure for Correcting Birth Records

FORMS

HEA 2782 Delayed Registration of Birth
HEA 2783 Correction of Registration of Birth

FREQUENTLY ASKED QUESTIONS

HOW CAN I ADD A FATHER’S INFORMATION TO A BIRTH CERTIFICATE?
There are several ways to establish paternity in Ohio. Our Court recommends that you contact the Ohio Paternity Enhancement Program for information on which procedure is correct for your circumstance. Their office is located at:

Ohio Paternity Enhancement Program
131 North High Street
Suite 320 Columbus, Ohio 43215
Phone: 1-888-810-6446
www.oh-paternity.com

WILL A NEW BIRTH CERTIFICATE BE ISSUED AFTER CORRECTIONS ARE MADE?
Yes, there will be a new birth certificate issued by the Office of Vital Statistics in Columbus, Ohio. Once our Court has issued an order to correct a birth certificate, a certified copy is sent to the Office of Vital Statistics where the correction to the actual birth record is made. A new birth certificate will also be available at your local Vital Statistics Office.

WHEN WILL THE ACTUAL BIRTH CERTIFICATE BE AVAILABLE AFTER THE CORRECTION OR DELAYED REGISTRATION IS FILED?
Since these birth certificates are issued in Columbus, Ohio, the wait time for a new birth certificate can take anywhere from two (2) to four (4) months. A certified copy of the Court’s Judgment Entry can be obtained and may be used to show that a new birth certificate will be issued. Offices requiring a birth certificate may or may not accept the Judgment Entry as proof. It will vary from office to office.

Evidence

LIST OF DOCUMENTS ACCEPTABLE AS EVIDENCE

  1. Baptismal Record, Confirmation or Other Church Record – contact the pastor or the church in which the event took place.
  2. School Attendance Record – this should be a certified copy from the board of education in the school system that you attended. Other school records can be used if a certified copy is not available.
  3. Marriage Application – this should be a certified copy obtained from the Probate Court in the county where you applied for the marriage license. The marriage application should give us information about your birth date and your parents.
  4. Children’s Birth Records – a certified copy of your child’s birth certificate may help in proving your age, place of birth and name at birth.
  5. Physician’s Office Record – or sworn statement from the midwife or person who attended the birth.
  6. Hospital, Nursery or Clinic Record – record must be where the birth occurred. Contact the place where the birth occurred for a certified copy.
  7. Social Security Application – this can be obtained from any social security office. A print out sheet will be given to you that will verify the facts of your birth given at the time the social security number was applied for. We cannot accept social security cards as evidence.
  8. Discharge Papers – from any of the armed services. If your discharge was recorded, you will be able to obtain a certified copy from the Recorder’s Office in the county where it was recorded.
  9. Family Bible, Family History Books and Baby Books – may be used to help to support the facts of your birth.
  10. Passports – may be used to verify facts of your birth.
Judge's Gavel